Office File & Data Security – Why Your Cleaning Company Matters

When you are engaging a cleaning company for your business, office file and data security should be considered. You want to make sure that all of your documents and all of your business equipment is kept safe. To do this you want to make sure that you are working with a cleaning company that has clear processes for managing security, including file and data security.

Below are just some of the things you should consider when reviewing your current cleaner or signing up a new one.

Do Their Staff ALL have Police & Security Checks

If you are giving people access to your office after hours you want to know that they can be trusted. When you choose a cleaning company you want to make sure you choose a company that requires their cleaners to have security checks and police checks. You want to make sure that cleaners accessing your office don’t have criminal records or issues that may compromise the security of your business and your information.

 Clear Security Protocols whilst cleaning

During a cleaning shift, the cleaners of your office may need to regularly come in and out of the office. During a shift you want to make sure that any cleaning staff have in case protocols to ensure your business is safe and secure. You do not want them doing things like propping open doors or windows – leaving it possible for others to enter your premises outside work hours when they are not supposed to. If you need to give your cleaning company swipe cards, make sure that you know who has access to these cards and your office. If you are working with a company that has a change of cleaning staff make sure that you are updated in a timely manner.

 IDs and Uniforms

If people are accessing your premises after hours, but you have your own staff staying back late, you want them to be comfortable about others they might not know accessing the premises. For this reason you want to make sure that any cleaning staff accessing your office have ID cards at a minimum. It would be better if they actually had a cleaning uniform as well.

 Make sure your own staff follow security protocols

Whilst there are some factors to consider when looking at your chosen cleaning company, it’s still important to remember that your staff do have some responsibilities though to ensure the security of your office files and equipment. They need to make sure that any vital tools or information is stored securely – that it’s not left on a desk at the end of the day. This is important to remove temptation but also to ensure that something important is not accidentally damaged or disposed of.

We take our clients’ security seriously and we have in place detailed protocols to protect our clients. Get in touch today to learn about our quality commercial cleaning services and data security protocols!